Notice of Annual General Meeting – 2021

Click image to view/download the Annual Report (11mb)

Financial Advice New Zealand members are formally notified that Financial Advice New Zealand’s 4th Annual General Meeting will be held as follows:

Date:               Monday 15th November 2021
Time:              3.00pm – 4.30pm
Venue:           The AGM will be held online as a Zoom meeting.

As well as the usual business at the AGM, this year we are holding a vote on a proposed new Constitution to replace the existing Constitution. The Board feels now is the right time in the lifecycle of Financial Advice NZ to adopt a new Constitution that reflects the changing environment and changing requirements of our membership.  The Resolution to adopt the proposed Constitution, the proposed Constitution and an explanatory memorandum are included with this notice.

Click image to open the 2021 AGM Meeting Book

Items of Business
1.         Welcome

2.         Apologies
3.         Call for General Business
4.         Minutes of Annual General Meeting Tuesday 13th October 2020
5.         Presentation of the Annual Report
6.         Presentation of the 2020-21 Financial Statements
7.         Board composition
8.         Board resolutions (full details here)

Resolution 1 – Appointment of Independent Director
Resolution 2 – Directors’ Remuneration
Resolution 3 – Appointment of Accountant to review the Financial Statements
Resolution 4 – Adoption of new Financial Advice New Zealand Constitution
Resolution 5 – Implementation date of new Constitution and Rules

9.         Announcement of election results and election of the Practitioner Director Lending
10.       General Business

Appointment of Returning Officer
The Constitution (clause 17.6) provides that Members shall be entitled to attend, vote or provide a proxy in a manner that is at the discretion of the Returning Officer. The Board appoints the Returning Officer for each meeting and has appointed Katrina Shanks CEO as the Returning Officer for this meeting.

Voting for Practitioner Director Lending – Voting closed 9am, Monday 15th November 2021
To enable and encourage as many members as possible to exercise their right to vote for Practitioner Directors, the Returning Officer has determined the voting for the Practitioner Director Lending vacancy on the Financial Advice New Zealand Board opens on Thursday 14th October 2021 and closes at 9am on Monday 15th November 2021, the morning of the AGM. This allows enough time for the votes to be validated, counted and for the successful Practitioner Director to be officially announced at the AGM. This pre-AGM online voting replaces voting for the Practitioner Director at the AGM and is not in addition to it.

The Returning Officer has determined that Practitioner Members (including Inactive), Life Members, and Fellow Members may vote once. Non-financial Members cannot vote. Members become non-financial if they have not paid their annual subscription fees in full by the end of September or they have missed three monthly payments. To provide a valid vote you will need to enter your Member details including your name and member number (your member number was included in the email sent with the Notice of AGM, if you don’t know your member number email info@financialadvice.nz).

The Practitioner Director Lending Nominees are:
• Di Dunn
• Rupert Gough

Nominees’ photos, bios and videos in support of their nomination are available here.

AGM Attendance and voting 
The Returning Officer has determined that Practitioner Members (including Inactive), Life Members, and Fellow Members may attend the AGM and each of these Members has one vote. Non-financial Members cannot vote by any means. Retired Members, Associates, Corporate Associate representatives and guests may attend the meeting but have no voting rights.

Votes can be cast by attending the meeting online, or by proxy.

Proxy Form – (closed Saturday 3pm)
A member who is entitled to attend and vote can appoint another member who is similarly entitled to attend and vote, or the Chair, to vote on their behalf. If you wish to appoint a proxy, please complete this Proxy Form and return it to katrinas@financialadvice.nz no later than 48 hours prior to the start of the meeting. Note: Only one proxy can be held per member attending the Annual General Meeting. The Chair can hold unlimited proxy votes. If a member holds more than one proxy vote, the second and additional proxy votes default to the Chair.

Apologies  
If you cannot attend the AGM and would like to submit your apology to the meeting, please fill in this online apology form.

Administration
Please register for the AGM and we will send the Zoom link details to all registered attendees closer to the meeting date. Registration for the AGM can be done as part of your ‘Be inspired, be energised” Conference registration, or separately through this online AGM registration link. 

If members have questions regarding the Annual General Meeting please contact Katrina Shanks on 021 474 010 katrinas@financialadvice.nz or Sarah Christian, Manager Governance & Policy sarah.christian@financialadvice.nz, 0800 432 101.

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